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A complete INVPAK system consists of your computer hardware components, the computer's operating system, and the INVPAKJ
program. Hardware can be any single-user or multi-user hardware system which is supported by DataFLEX Data Base Software and which has a hard drive for data storage. The current list of popular operating systems supported by both DataFLEX and INVPAK is PC/MS-DOS, OS/2, Novell Netware, 3-Com, Banyan, and many others (ask us about your system if it is not listed here).
Here is an outline of INVPAK's features:
IDENTIFICATION:
Line items are uniquely identified by a six-digit SKU as well as a twenty-three character part number. The part number has two components -- a three-digit vendor code followed by a twenty-character part id. Most management reports can be printed as summaries at the vendor code level.
SERIAL NUMBERS:
A line item can be flagged as serialized. Upon receiving or selling such an item, the operator must specify a valid serial number (of up to 20 alpha-numeric characters) before the transaction can be completed. A special feature of INVPAK is the capability to specify blocks of serial numbers -- very handy when you are receiving or selling large quantities of serialized goods. For each serial number, INVPAK maintains a record of the date received, date sold, invoice number and invoice line where the specific item was sold.
TEMPORARY STOCK:
You can specify that a line item is temporary, and INVPAK will automatically remove all information about that item after a specified number of months after the date of the last sale.
CROSS-REFERENCES:
Part numbers can be cross-referenced to one another to help your salespeople serve your customers with alternatives. A notation is carried with each crossed part to indicate whether it is identical (same), similar (like), or identical and preferred (pref).
LABELS:
Price labels and display labels can be printed either when receiving items or in bulk.
FLASH OPERATIONS:
The entering of new stock items and the updating of minimums/maximums and stock counts is facilitated by two "flash-entry" screens.
AUDIT TRAILS:
The computer keeps track of all of the sales transactions entered, and they can then be printed in order to evaluate usage activity.
MANAGEMENT REPORTS
| Quick Reference: |
One-line listing of each line item, with pricing |
| Desk Reference: |
Detailed reference report for line items.
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| Stock Reference: |
Work sheet for taking physical inventory.
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| Serial Numbers: |
Printout of ranges of serial numbers/items |
| Status: |
Exception report of stock quantity vs. min/max levels.
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| Pricing Analysis: |
Pricing reference, flags inadequate price margins |
PRODUCTIVITY REPORTS
| Valuation: |
Summary by vendor of stock value, based on cost.
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| Sales Report: |
Month-to-date sales and margins, summarized by vendor or itemized.
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| Histories: |
Comparison of current month/year to last, projected sales for year.
Quantities for 13 months sold, number of invoices involved. Margins for 13 months sold, item-by-item. |
One of the most useful things about INVPAK is that AIM specializes in modifying its software for you. If you have special inventory processing requirements, methods of handling your stock, or other processing peculiarities, be sure to ask us about having changes made. The INVPAK system, while complete as shipped, is designed to be tailored to your one-of-a-kind needs. Call us!
Also, be sure to ask about our front ends! We have a standard order-entry which comes with ARPAK, our Accounts Receivable Package; Professional Billing which is useful for free-form invoicing and job costing; Point-of-Sale when most of your transactions are over-the-counter cash or in-house charge sales; and Marina Work Orders for the boat repair industry. Or let AIM design and write a special one for your business! -- the foundations are already there, so you will spend a lot less money than if you have an entire system custom-coded for you.
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